Zone Employee Portal – Employee Self-Service & Expense Management

Manage leave/time off requests, approvals, accruals and balances

Whether you offer employees a fixed leave allowance, a variable entitlement based on working patterns, or both, Zone Employee Portal provides an easy-to-configure portal to suit your requirements. Employees can easily view their leave balance by status and submit requests. Any accruals are calculated based on your business rules and can also be forecasted based on predicted working patterns. Plus, individual, team and business-wide calendars make it easy for employees to check who is already off before submitting a request, and likewise, for managers to quickly see the impact of any absence on the business.

Timesheets & time interpretation

If you need to capture and manage time differently from the standard NetSuite timesheet options, Zone Employee Portal provides various approaches which then convert the data, as required, for approval and reporting within NetSuite. From any device, users can enter standard timesheets, total hours worked or their start and end times and Zone Employee Portal will automatically calculate a breakdown of time and entitlements (including overtime) based on your business rules, which feed into your existing NetSuite approvals and reports. This provides you the flexibility you need to manage your business whilst keeping NetSuite at the center of your financial processes.

Streamlined expense management

Manage expenses in the Employee Portal and eliminate the need for a separate expense management tool. Users can submit expenses by simply emailing, uploading or drag and dropping images of receipts to begin an expense claim. Zone Employee Portal includes OCR technology to automatically capture data including expense “total” or “date” from the receipt - reducing manual entry and improving accuracy. Expense categories, tax codes, currencies and GL postings are driven by your NetSuite configuration. Receipt images are included in your NetSuite expense reports for approval and auditing purposes. All claims feed into your existing NetSuite approval processes, with no additional steps required.

Maintain personnel details with ease

Zone Employee Portal allows employees to easily view and manage their personal and payroll data, removing various disparate systems, manual processes and dependencies for payroll and HR departments to gather and update information in various systems. Employees can update details including emergency contact details, addresses and preferred bank account details for payroll. If you already use ZonePayroll (available in Australia, New Zealand, the UK, and Canada) you can also easily publish payslips and integrate data and settings for employee records.