MineralTree TotalAP - End-to-End AP Automation for NetSuite

AP and Payment Automation for NetSuite

Automate all integral parts of the AP process including invoice capture, purchase order match, invoice approval, payment approval, and payment execution in one simple interface. You can set up MineralTree Invoice-to-Pay in a matter of hours.

Purchase Order (PO) Matching

Purchase Order(PO) Matching for NetSuite allows a company to send all invoices, derived from POs and not, through the same invoice capture process. When PO-based invoices are captured, users have the ability to match the capture invoice line items to line items on POs that were entered in NetSuite. This accomplishes two things:

1. No more coding invoice lines since the coding from the PO is copied to the invoice once they’re linked.
2. When the invoice is posted back to NetSuite, it’s linked to the PO. Once a PO has been fully billed, the record in NetSuite is closed (just as if the process had been followed entirely in NetSuite). Depending on company’s policies, users have the ability to route (or not route) invoices derived from POs for approval.

Invoice Capture and Approval

Extract important vendor information from paper and electronic invoices and then route for approval from anywhere. Once an invoice is scanned into NetSuite or created directly in MineralTree TotalAP, use TotalAP to request invoice approval. You can also add comments and attach supporting documents to further streamline the process.

Payment Approval and Execution

The traveling CFO no longer holds up the payments process. With MineralTree TotalAP, you can review, approve, and process payments from your tablet or desktop computer. Once payments are approved, checks are printed and mailed, ACH files are directly transmitted to your bank for origination, virtual cards are securely sent, and remittance detail is sent to the vendor. Executed payments are posted back to NetSuite and applied to the corresponding invoices with the appropriate check number. Vendors paid via MineralTree's Virtual Card program qualify for quarterly rebates.

Document Management

MineralTree TotalAP enables you to completely eliminate paper from your office. The document management functionality features unlimited storage and lets you easily store and access all supporting documents needed for your AP department.