Kefron AP

Kefron AP - Super-accurate, adaptable and easy-to-use Invoice Automation

For finance leaders using or considering NetSuite, automation that drives  productivity, ensures data accuracy and deliver real-time visibility is essential.  That's why Kefron AP is purpose built to integrate seamlessly with NetSuite and to enhance your AP operations.  Kefron AP is a best-of-breed AP automation solution with three key essentials that guarantee productivity gains and a fast return on investment for NetSuite users: 

• A 'Built For NetSuite' verified and fully maintained API connector, ensuring seamless two-way data exchange between systems.  
• AI-powered line-item extraction, supported by our in-house optimisation experts, assuring 99% data accuracy.
• A clean, intuitive user interface with dashboard reporting to manage your AP process and improve business insights.

With Kefron AP, organisations eliminate manual data entry, accelerate approvals and enable touch-free invoice handling. The platform is highly adaptable, built to scale effortlessly across multiple entities, regions and workflows without disrupting existing processes.

Kefron AP is deployed rapidly by our expert team with minimal IT involvement, offering a stress-free automation journey from day one. Backed by dedicated support and continuous optimasation, it's more than software, it's a strategic partner in finance transformation.

Key Benefits

• Rapid ROI: suitable for any business or industry, Kefron AP delivers measurable productivity gains and return on investment typically within 12 months. 
• AI-Powered Accuracy: the solution uses AI-powered data capture, supported by Kefron's in-house extraction optimization experts, to capture up to 100% of required fields and line-items. This eliminates manual data entry, ensuring accuracy without requiring NetSuite users to become data-capture experts.
• Productivity Gains: Kefron AP delivers end-to-end productivity improvements of over 80%, enabling staff redeployment, cost savings and increased operational efficiency. 
• Out-of-the-Box Flexibility: Kefron AP adapts to any invoice processing scenario including multiple entities, business rules, currencies and languages, without needing to change existing processes.
• Group-Wide Standardization: a single solution across all entities supports consistent workflows, reporting and control across international operations.
• User-Friendly Interface: a clean and intuitive design that ensures rapid user adoption with minimal training, enhancing the experience for both AP teams and approvers.
• Built for NetSuite Verified: a seamless and fully maintained two-way integration with NetSuite using live data, no workarounds or manual imports.
• Managed Implementation: a fast, fully managed setup and onboarding process, typically going live in just a few weeks, with no internal IT effort required.
• Global Compliance Ready: Kefron AP supports e-invoicing and mandatory tax reporting compliance across multiple countries, future proofing the AP function for global operations.

Customer Quote

"Kefron AP helped us get clean data into NetSuite quickly and easily, which was a key priority for us. The solution is simple to use, scales with our growing needs and aligns perfectly with our global strategy."

- Talon Outdoor

Kefron AP - Everything you need for invoice automation out-of-the-box

• Invoice format flexibility.  Supports paper invoices, scanned PDFs, HTML and first-generation digital formats via email, multifunction devices or drag-and-drop upload methods.
• AI driven data extraction.  Powered by Kefron's expert-backed optimization service, captures up to 100% of invoice data automatically. This reduces manual input, speeds up data entry and minimises human errors.
• Duplicate detection and business rule validation.   Eliminates duplicates from the system, enforces compliance with invoice policies and identifies missing PO numbers for supplier notification.
• On-screen exception handling.  Simplifies the resolution of exceptions using on-screen tools and integrated data inputs from finance system (e.g. GL codes, supplier lists, PO data etc.).
• Non-PO invoices.  Automatically coded and routed through a digital approvals process. Approvers can review invoices anytime, anywhere, reducing delays and manual follow-ups.
• PO invoices.  Supports automatic 2-way and 3-way matching between PO, invoice and goods received notes.
• Supplier portal.  Suppliers can check invoice status directly, dramatically reducing email traffic, phone queries and re-sending of invoices.
• Secure online storage.  Centralised invoice archive with custom document tags for easy organisation and fast retrieval.
• Full audit trail.  Every action is tracked and logged, simplifying audit preparation and regulatory compliance.
• Dashboard reporting.  Real-time insights into invoice volume, processing speed, exception handling and overall AP performance at each stage.
• User permission control.  Ensures segregation of duties and limits data access, improving security and fraud prevention.
• Mobile-ready.  Optimised for phone and tablet use, enabling remote approvals and on the go visibility.
• PO creation.  Users can generate purchase orders directly in Kefron AP, with AI-assisted matching to streamline workflows.
• End-to-end AP productivity.  Delivers up to 80% time savings through automation, enabling staff redeployment, cost reduction and compliance standards.
• End-to-end process visibility.  Improves workload and resource management, and, supports compliance with payment timelines and audit requirements.
• Built for NetSuite connector.  Ensures clean, validated data flows into the finance system seamlessly and reliably.