Airbase by Paylocity

Airbase Spend Management

Airbase is the top-ranked modern spend management platform for businesses with 100-5,000 employees. It’s the best way to control spending, close the books faster, and manage financial risk. Airbase software combines accounts payable automation, expense management, and corporate cards. It guides procurement for all purchases — from initial requests to payment and reconciliation. Bring efficiency to complex business processes and accounting needs like multi-subsidiaries and purchase orders. Flexible intake and approval workflows ensure multi-stakeholder oversight and a culture of spend compliance. Airbase integrates with your other business systems and seamlessly syncs your general ledger. Employees and accounting teams love using Airbase.

Key Benefits

Guided Procurement; Airbase is the only spend management platform to offer a guided procurement experience. This means that, depending on the purchase, employees are directed to collect the information and documentation needed by multiple stakeholders like accounting, IT, legal, and procurement. All requirements are then automatically routed to stakeholders in Airbase or to software like Jira and Ironclad for review and approval. This ensures efficient, compliant, fully documented, and approved purchasing. Easily track spend requests and approvals across all teams with a collaborative platform that integrates with your other business systems.

AP Automation; Replace your legacy bill pay system with a modern solution. Capture invoices, create bills, manage POs, automate amortizations, schedule/send payments, auto-categorize, and sync with your GL.

Expense Management; An expense management system that’s quick and easy for employees and efficient and comprehensive for accounting teams. Automate employee expense reimbursements with pre-set rules and easy receipt capture. Requests are routed to the right approvers, and payment is automatically made to an employee’s bank account when expense reports are complete.

Corporate Cards; Airbase physical or virtual corporate cards offer cash back on all purchases and market-leading controls. Set transactions to automatically sync to your GL and set spending parameters for every card. Select Airbase cards or cards from our partners, AMEX or SVB. Real-time Reporting. View spend by department, employee, team, or vendor in real time. See company spend as it happens. Accounting Automation. Close the books faster and reduce errors. Free up finance teams to focus on work that matters. Automate approvals, documentation creation, reconciliations, categorizations, syncing to the GL, and more.

Customer Quote

Airbase is very focused. It tells you what to do and what matters. That’s a problem with some other tools — they flood the module with options, but that creates confusion. Airbase does a good job of controlling that and helping you where you need it. It’s a super smooth integration with NetSuite reimbursements. I measure that success off of how few complaints we get from employees.

- Steve Lamping Controller Instawork

NetSuite & Airbase Integration

The NetSuite and Airbase integration will allow you to set auto-categorization rules to categorize, tag, and sync transactions directly to NetSuite automatically or with the click of a button.