Adra Accounts

End to End Automated Reconciliation Process

Adra by Trintech Accounts Solution consists of four parts:

• Import
• Automatic Reconciliation
• Exception management
• Reporting and Period End

Through Jobs, the Import, Automatic Reconciliation and Reports can be scheduled for full automation. This leaves the reconciliation preparer free to focus on Exception management 

Import

Adra Accounts can import any electronically readable format. The import wizard easily maps existing file formats so no manual manipulation is required.  

In addition to information sent from NetSuite’s saved searches, Accounts will import external sources such as Bank / Credit Card Statements, Supplier Statements, sub ledgers etc. Adra Accounts allows for all your reconciliation processes to be fully standardized and centralized in one easy to use system. 

Upon import, Accounts can:

• Harmonize, 
• Enrich 
• Validate and 
• Filter 

Each data source to ensure that the best quality data possible which in turn optimizes the results of the next step; Automatic Matching. 

Automatic Reconciliation

Highly comprehensive business matching rules can be developed to automate your transaction matching controls. 

The business rules in Accounts are unique flexibility by allowing the inclusion of any and multiple matching criteria and allowing matching on any of the following basis: 

• One to One 
• One to Many
• Many to One
• Many to Many 
• Self –Reconcile

These rules are layered enabling the more tightly controlled rules to be applied first to the data set before any more lenient rules (with variances or tolerances, or fewer matching criteria) being applied. 

Furthermore it is possible to completely exclude scenarios which need to be investigated or matched manually by a user within Exception Management. 

Exception Management

Due to the automation options of the first two stages; Import and Automatic Reconciliation, this is where the end user will typically start their work. 

For each Account being reconciled, there are two data-sets available to the user; open and reconciled items. All reconciled items contain a full audit trail of who, when and how the match was completed and can be moved back to an Open status easily from this view. 

Importantly within each data-set, sort, filter and search function enable easy identification of items and possible manual matches. It is simple to identify the respective sources as they appear in different colors.

Comments and additional information can be recorded against each item. 

All useful fields of data can be bought in for both the research and reporting.

Reporting and Period End

Reporting on the reconciliation process is essential for: 

• Open item aged analysis
• Period end controls
• Matched item audit trails
• Continuous process improvement analysis

These are all standard reports that are available out of the box. 

Trintech's Adra Accounts Solution can build reports as desired. Other common types of reports adapted for customers are:

• Journal entry reports allowing for update of ERPs with variances & other items
• Intra-group balances: A report that selects the transactions that represent the difference that arises between companies
• Age analysis: reports how long items have remained open in various predetermined time intervals